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Internal Position No. Job Title Closing Date Department
53 of 2019
Deputy Commissioner

Deputy Commissioner

Department of Motor Vehicles

Role Summary

The successful applicant will assist the Commissioner with the efficient and effective administration and management of the Department.

Main Responsibilities

  1. Supervise and assist staff to ensure the activities of Department of Motor Vehicles and Virgin Gorda Office are managed effectively and efficiently and to ensure that correct policies and procedures are followed at all times.
  2. Resolve customers’ problems and complaints relating to motor vehicles and drivers licenses in a professional and timely manner.
  3. Oversee the operation for driver’s testing, issuance of permits, registration plates and motor vehicle inspections in accordance with the regulations and schedule visits to Anegada and Jost Van Dyke to undertaken a similar operation.
  4. Approve drivers’ license updates for licensed drivers in timely manner.
  5. Perform the human resources functions of the Department.
  6. Assist in the coordination of road safety programmes and training to ensure awareness of the Department’s health and safety recommendations when using the Island’s roads.
  7. Assist in the preparation of policies and procedures relating to motor vehicles and drivers’ licenses.
  8. Deputise in the absence of the Commissioner of Motor Vehicles.
  9. Assist with the preparation of the Department’s Annual Budget.
  10. Assist with the preparation and submission of Performance Planning and Appraisal Report for staff.
  11. Identify job specific and environmental factors and develop, where applicable, implement and promote the health and safety policies. Mitigate and minimise workplace hazards.
  12. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Business Administration, Public Administration or related area
  • Three (3) to five (5) years’ experience in a related area
  • Sound knowledge of Government structure, policies and procedures
  • Excellent knowledge of relevant laws, regulations and policies
  • Sound knowledge in road transportation and traffic outlay
  • Excellent investigative and report writing skill
  • Sound knowledge of the use of standard office equipment
  • Good oral and written communication skills
  • Good interpersonal and organisational skills
  • Ability to work well under pressure
  • Excellent supervisory and management skills
23 December 2019
23 December 2019 Department of Motor Vehicles
52 of 2019
Senior Accounts Officer

Senior Accounts Officer

Department of Motor Vehicles

Role Summary

The successful applicant will perform and assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately.

Main Responsibilities

  1. Ensure diligent performance of accounting functions to ensure that accurate records are kept.
  2. Prepare purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made in a timely manner.
  3. Compare invoices and bills to purchase orders before payment so that accurate payments are made.
  4. Monitor and maintains records of all of the Department’s accounts to ensure accuracy.
  5. Record and reconciles vote book as required to ensure that all transactions are recorded and accounted correctly.
  6. Liaise with other government ministries and external vendors and suppliers on relevant matters as and when required to ensure efficiency.
  7. Assist in training and supervision of accounts staff where required in order to aid the professional development of other team members.
  8. Assist in the drafting of the annual budget when required to support other team members.
  9. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.
  10. Draft and types correspondence; research, analyse and prepare reports.
  11. Assist with maintaining inventory levels.
  12. Liaise with other relevant departments and vendors.
  13. Draft and type correspondence; research, analyse and prepare first drafts of financial reports.
  14. Performs any other related duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Business Management or Accounting
  • One (1) to two (2) years related experience
  • Good knowledge of Government structure, policies and procedures
  • Good knowledge of applicable laws, regulations, policies and procedures
  • Excellent knowledge of accountancy principles and procedures
  • Excellent knowledge of JD Edwards Accounting Software
  • Excellent knowledge of computer programmes used for analysis and databases
  • Good knowledge of the use of standard office equipment and relevant computer applications
  • Good oral and written communication skills
  • Good interpersonal and organisational skills
23 December 2019
23 December 2019 Department of Motor Vehicles
51 of 2019
Public Health Communications Specialist

Public Health Communications Specialist

Ministry of Health & Social Development

Role Summary

The successful applicant develops and implements both the external communications programs and projects for the Public Health, Wasted Management, and Environmental Health Programmes of the Ministry of Health and Social Development.  

Main Responsibilities

  1. Provides guidance and assistance to officers as it relates to Public health information and solid waste management/education programmes. Provides guidance and assistance to other members of the health team and community on speech writing, public presentations and public relations and other communication and education issues.
  2. Develops and manages the public health and solid waste communication strategies; guides the design and implementation of communication strategies.
  3. Develops marketing communication strategies to inform, raise awareness and influence behaviour and social changes relating to identified health, social and environmental issues.
  4. Coordinates the Information, Education and Communications (IEC) section of the Health Promotion Unit.
  5. Conducts training for health and other staff in appropriate use of IEC strategies.
  6. Provides technical guidance and support for Department of Waste Management and Environmental Health Division.
  7. Assist the Department of Waste Management and Environmental Health Division in waste and environmental health education programmes and development of campaigns for the general public.
  8. Develops, implements, and analyzes questionnaires and qualitative research, pretests evaluations. Participates in conducting communication research e.g. pre-testing and needs assessment.
  9. Oversees the design and production of education and public relations materials for public health and solid waste programmes – includes working closely with printeries and advertising agencies.
  10. Coordinates educational efforts with other government and non-government organizations in recognition of local, regional, and international annual calendar events.
  11. Monitors and evaluates all communication and programmes produce.
  12. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Mass Communications, Journalism, Public Relations or a related field
  • Three (3) to five (5) years related experience
  • Excellent knowledge of Government structure, policies and procedures
  • Sound knowledge of relevant laws, regulations, polices and procedures
  • Sound knowledge of Health Communication and Public Health Concepts
  • Sound knowledge in pre-testing educational materials, conducting tracking studies and developing materials for a variety of audiences
  • Excellent oral and written communication skills
  • Sound knowledge of the use of standard office equipment and computer applications
  • Excellent analytical and research skills
  • Excellent interpersonal and organisational skills
  • Ability to work well under pressure

 

23 December 2019
23 December 2019 Ministry of Health & Social Development
GG 13 of 2019
Office Generalist Trainee (Messenger) (INTERNAL APPLICANTS ONLY)

Office Generalist Trainee (Messenger) (INTERNAL APPLICANTS ONLY)

Cabinet Office

Role Summary

The successful applicant will assist with frontline and/or courier duties to ensure professional customer service is provided to the Ministry/Department and public at all times.  

Main Responsibilities

  1. Provide professional frontline service to clients.
  2. Assist visitors in a timely manner to facilitate effective communication and customer service.
  3. Ensure that all correspondence is collected, delivered and recorded appropriately according to the procedural guide to facilitate effective information flow.
  4. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference.
  5. Maintain office equipment and assist senior officers by completing all photocopying, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
  6. Provide messenger services for the Cabinet Office, to include:
    a. Ensuring the vehicle is cleaned and serviced according to job specifications.
    b. Transporting documents, goods and staff, and assisting with the collection of office supplies from vendors.
  7. Perform assigned clerical and administrative duties, to include:
    a. Scanning and electronically compiling classified documents.
    b. Managing log books for incoming and outgoing documents.
    c. Managing the receipt and logging of Ministry files.
    d. Compiling reports on the file movement between the Cabinet Office and Ministries
  8. Update and maintain information on computer systems, databases and spreadsheets and in archive.
  9. Complete special projects, as assigned.
  10. Assist with generating purchase orders and vouchers as assigned.
  11. Perform any other duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • High School diploma or equivalency
  • Valid BVI driver’s license
  • Basic knowledge of Government structure, policies and procedures
  • Basic knowledge of the use of standard office equipment and computer applications
  • Basic knowledge of general office procedures
  • Sound interpersonal skills and ability to work as a team player
  • Good oral and written communication skills
  • Good time management and organisational skills
23 December 2019
23 December 2019 Cabinet Office
GG 12 of 2019
Senior Executive Officer (INTERNAL APPLICANTS ONLY)

Senior Executive Officer (INTERNAL APPLICANTS ONLY)

Cabinet Office
Role Summary
 
The successful applicant will provide professional and executive support to management in an efficient and effective manner for office related matters.
 
Main Responsibilities
 
1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support and the supervision of assigned staff.
2. Provide professional frontline service to clients.
3. Schedule and attend meetings, record and report minutes as required.
4. Draft, type and proof-read various documents ensuring accuracy.
5. Administer and maintain systems and records ensuring the security of data.
6. Assist/Provide research support as required.
7. Ensure the smooth operations of the Gazette Unit by executing the following responsibilities:
a. Review all incoming Gazette unit correspondence daily to ensure accuracy and adherence to standards including vetting incoming notices according to type and returning incomplete  notices to sender.
b. Maintain log of incoming notices, statutory instruments, acts, bills, resolutions, imperial legislation and other official documents to be published in the Gazette.
c. Edit first draft of the Gazette publication for grammatical, typographical and other errors for submission to the Communications Officer for final approval.
d. Manage the process and printing of the weekly Gazette publication, including the preparation of extraordinary issues of the Gazette.
e. Prepare Acts, Statutory Instruments, and Imperial Legislation for purchase.
f. Manage the database for subscription to Gazette, including management of electronic subscribers’ accounts, issue renewal letters to subscribers, and keep a record of subscription payments.
g. Liaise with other government departments and other clients about the publication of notices and statutory instruments.
h. Assist with managing the Official Gazette website,
i. Manage payments received on the Gazette website and assist the Accounts Officer with preparing the submission of revenue collection as required.
8. Perform any other duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.
 
Minimum Qualifications
  • Associate Degree in Business Administration, Management or related field
  • Three (3) years working experience in a related area
  • Secretarial training (45-55 wpm typing speed)
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment.
  • Sound knowledge of relevant computer software applications
  • Sound interpersonal and organisational skills
  • Sound oral and written communication skills
  • Ability to type 45-55 wpm
  • Ability to work well under pressure
  • Sound supervisory skills
 
 
23 December 2019
23 December 2019 Cabinet Office
JR 8 of 2019
Senior Legal Executive Officer (INTERNAL REASSIGNMENT)

Senior Legal Executive Officer (INTERNAL REASSIGNMENT)

Attorney General’s Chambers

Responsibilities

  1. Dispatch documents within fifteen minutes upon request by assigned Counsel, Assistant Secretary and Attorney General.
  2. Proofread all documents before dispatch for accuracy.
  3. Draft letters, memoranda and standard documents within one hour as assigned with 99% accuracy.
  4. Draft legal documents within one hour upon the instruction of assigned Counsel.
  5. Receive calls for assigned Counsel and take messages as necessary.
  6. Liaise with clients/counsel (private firms) within two minutes upon request by assigned Counsel, Assistant Secretary and Attorney General.
  7. Schedule appointments and Organise meetings and events, within five minutes upon request by assigned Counsel.
  8. Prepare minutes of meeting within one day upon request by assigned Counsel.
  9. Send emails within five minutes upon request by assigned Counsel, Assistant Secretary and Attorney General.
  10. Scan and keep electronic copies of correspondences in Counsel’s folder within two minutes upon request by assigned Counsel and Assistant Secretary.
  11. Organise and Maintain records relevant to specific departments such as incoming and outgoing correspondences on a daily basis.
  12. Organise and maintain records of general flimsy and assigned Counsel’s flimsy.
  13. Acknowledge receipt of all matters assigned by the Attorney General to assigned Counsel within five minutes, via emails.

Court Matters

  1. Prepare bundles for Court within two hours upon request by assigned Counsel.
  2. Organise and maintain electronic database spreadsheet along with case files relevant to Company Restoration on a daily basis.
  3. Organise and maintain Court files and assigned Counsel’s Court diary on a daily basis.
  4. Ensure that court documents are filed within one hour upon instruction by assigned Counsel.
  5. Assist assigned Counsel with the sourcing of legislation and other paraphernalia, as it relates to court matters, within five minutes upon instruction by said Counsel.
  6. Accept and receive service of court documents from private law firms/organisations in the absence of the case manager.

Other Duties:

  1. Assist with reception duties in the absence of the Office Generalist/Messenger.
  2. Render assistance to the Attorney General in the absence of the Assistant Secretary.
  3. Assist with coordinating social office events upon request by Assistant Secretary.
  4. Render technical assistance (computer/printer issues) to members of staff on a daily basis.

Preferred Skills/Competencies

  • Sound knowledge of Government’s structure, policies and procedures,
  • Sound knowledge of the use of standard office equipment (Manual Binding Machine, photocopier, Scanner etc.)
  • Working knowledge of relevant computer software applications
  • Sound interpersonal and organisational skills
  • Sound oral and written communication Skills
  • Ability to work well under pressure
  • Sound supervisory skills
 
20 December 2019
20 December 2019 Attorney General’s Chambers
ITA 9 of 2019
International Co-operation Officer

International Co-operation Officer

International Tax Authority

See Vacancy Notice Attached

13 December 2019
13 December 2019 International Tax Authority
ITA 8 of 2019
Compliance Examiner

Compliance Examiner

International Tax Authority

See Vacancy Notice Attached

13 December 2019
13 December 2019 International Tax Authority
ITA 7 of 2019
Senior International Co-operation Officer

Senior International Co-operation Officer

International Tax Authority

See Vacancy Notice Attached

13 December 2019
13 December 2019 International Tax Authority