Organisational Background

The Government of the Virgin Islands in collaboration with the Virgin Islands Recovery and Development Agency (RDA) invites qualified and professional applicants to apply for the position of Procurement Officer.

Purpose

Support the procurement and logistics management for goods, works, consulting and non-consulting services through competitive processes or otherwise in line with the established RDA and BVI Government procurement policies and procedures.

Responsibilities

1. Provide technical support with the development of tender related documents that conform to RDA procurement policies and procedures.
2. Provide procurement documentation to RDA’s auditors and respond to related audit queries as required.
3. Monitoring of the procurement process including the preparation and dispatch of procurement solicitation documents (RFQ, ITT or RFP etc.); preparation for site visits, receipt and evaluation of quotations, bids or proposals, drafting amendments to contract and payment expenditure forms.
4. Maintain procurement records in good order to facilitate audit and other reviews.
5. Ensure that all vendors prior to award of contract are vetted.
6. Maintain fair, transparent and open competition in all contract procedures.
7. Provide assistance to the Director of Procurement to conduct training of contractors, RDA staff members and public officers in the tender and contractual processes.
8. Maintain adherence to the RDA policies linked to confidentiality, fairness, transparency and open competition in all procurement and contracting procedures.
9. Develop and maintain the statistical periodic report of Contracts awarded for projects and vet with the Finance department prior to dissemination to the senior management team.
10. Assist the Director of Procurement in drafting the Agency’s Procurement Plan as required.
11. Update the Procurement Status Report (Procurement

Skills and Competencies

•  Degree in related or technical field (engineering, quantity surveying, programme, project or contract management, administration).
• 3 – 5 years procurement experience
• 3 – 5 years contract management experience
• Public sector procurement experience considered but not necessary
• Strong analytical thinking and decision-making skills
• Possess strong written and verbal communication abilities.
• Ability to quickly/easily adjust to changing priorities/direction
• Working knowledge of MS Office productivity tools (Word, Excel, Outlook).