ROLE SUMMARY
To manage the overall planning, design development, coordination, direction, administration and implementation of the Government’s integrated records management and archives programme known as the National Archives and Records Service.
MAIN RESPONSIBILITIES
1. Ensure the smooth and efficient operation of the Unit through management of daily operations and supervision of assigned staff to make certain the Group/ Department lev el functional activities and services effectively conform to overall programme design and parameters.
2. Formulate and revise plans, policies, procedures and priorities governing the implementation, operation and delivery of programme functions and services to meet the needs of the Government, and oversee the development of guidelines and standards for record keeping, filing and classification of physical and electronic documents to ensure security and efficient retrieval.
3. Review existing registry services across the Service to make recommendations for improvement and provide centralized coordination and control for the Archives and Records programme planning, direction, development and evaluation to enhance services
4. Develop, standardise and/or improve forms for use by Ministries and Departments, where necessary, and establish the conditions under which forms are used to comply with Archives and Records Management standards and policies
5. Develop and manage systems and records ensuring security of details.
6. Work cooperatively with the Department of Information Technology (DoIT) to develop electronic records policies and provide advice on the development and application of systems and procedures for managing electronic records.
7. Develop, as well as advise on and provide consultative services for, in-house Archives and Records Management training courses, seminars, workshops and information sessions that are conducted in conjunction with the Training Division
8. Oversee management of Government's Record Centre for the storage and servicing of semi-current and non-current public records and give direction on which Government records merit transfer to the Archives to make certain that records deemed to be of enduring value are systematically transferred to the Archives for safe storage.
9. Preserve the collective documentary heritage of the Government and serve as keeper of its corporate memory and seek the repatriation of any BVI historical / cultural materials, in whatever available form, located anywhere in the world, but especially in Great Britain and the USA for the Government Archives.
10. Develop disaster plans to ensure that Government has the necessary systems in place to protect, as much as possible, its records and those in its care in the event of a disaster.
11. Prepare and manages the Unit’s Annual Budget.
12. Ensure the preparation and submission of Performance Planning and Appraisal Report for all staff.
13. Develop and implement strategic plans.
14. Identify job specific and environmental factors and develop, where applicable, implement and promote the health and safety policies. Mitigate and minimise workplace hazards.
15. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Department.
BEHAVIOURAL COMPETENCIES
1. Manage your own resources, development and networks
2. Obtain and analyse information for critical decision-making
3. Ensure compliance with legal, regulatory, ethical and social requirements
4. Provide leadership and encourage innovation in the organization
5. Communicate and influence effectively
6. Manage organizational challenges
7. Manage change in organizational activities
JOB VACANCY NOTICE
Chief Records Management Officer
Government of the Virgin Islands
It is the policy of the Government of the Virgin Islands that appointments to the Public Service, and promotions within the Service, be based on the merit principle – without discrimination
based on race, age (save as restricted by law), religion, political affiliation, sexual orientation, marital status, or family relationship.
CONTACT THE DEPARTMENT OF HUMAN FOR MORE INFORMATION ABOUT THE EMPLOYMENT PROCESS:
Department of Human Resources • E-mail hrdbvi@gov.vg
WORKING CONDITIONS/ ENVIRONMENTAL FACTORS
 Normal office environment
 Fieldwork
MINIMUM QUALIFICATIONS AND EXPERIENCE
 Bachelor’s Degree in Archives and Records Management or Library/Information Science or Related field
 Diploma/Certificate in Archives and Records Management
 Seven (7) years related experience in archives management or related filed
HOW TO APPLY
All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.
Agency:
Public Service Commission
c/o Department of Human Resources
2nd Floor Simms Building
Road Town, Tortola VG 1110
British Virgin Islands
or by email: hrdbvi@gov.vg
Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.
Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.
Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify an individual from employment with the Government of the Virgin Islands.