The Government of the Virgin Islands invites tenders for the Repairs to the Incinerator Building in Pockwood Pond, British Virgin Islands.

SCOPE OF WORKS

The proposed works comprise of providing all plant, labour, equipment, materials, personnel, staff, and resources to perform the works and services in consideration of the following. 

1.         Repairs to the northern side of the incinerator steel frame building

2.         Repairs to the roof of the incinerator steel frame building

3.         Re-wiring of the incinerator control panels.

INSTRUCTIONS TO TENDERERS

Tenderers are required to furnish the following:

1. Proof that the company/individual is in good standing with respect to taxes, duties, social security and national health insurance contributions, company registration, or payments due to the Government of the Virgin Islands.  These certificates of good standing can be obtained from the Director of Social Security Board and National Health Insurance, the Commissioner of Inland Revenue and Company Registry.
2. A valid Trade License for the specific type of work detailed in the tender document.
3. Proof of a Class A Electrical License issued by the Electrical Inspection Unit.
4. A detailed work programme showing the order in which the various sections of works are to be executed, the rates of progress, and the estimated period of time for their execution and completion.  A bar chart shall be submitted with these details.
5. A list of projects undertaken by the Tenderer within the past five (5) years that demonstrate the Tenderer’s experience in delivering similar projects.
6. A list of Current Contract Commitments/Work in Progress.
7. Organizational Chart showing management structure including contact details of the key members of the organization that are to be involved with this tender, including the proposed project manager.
8. Work Programme and Method Statement that details the proposed time schedule and methodology for executing the Works
9. A list of Current Contract Commitments/Work in Progress

Failure on the part of tenderers to enclose the supporting documentation indicated above with each respective tender will render the tender non-responsive on the date of the opening of tenders.

APPLICATION FOR DOCUMENTS

Bid documents will be available from Monday, 12th June 2023, on weekdays between 9:00 am to 4:00 pm. Bidding documents will be sent to bidders electronically upon request to procurement@gov.vg with the subject title “Repairs to the Incinerator Building in Pockwood Pond, British Virgin Islands” Bidders are advised that the destination mailbox is NOT automated to send bidders a dated and time acknowledgment of receipt and delivery of their message. Therefore, bidders should not assume that their email has been safely received and it is the responsibility of the bidder to follow up with the Procurement Coordinator using the contact information below if an acknowledgment of receipt is not received within two (2) working days of submission of their email. Under no circumstance will GOVI or the Procurement Unit, Ministry of Finance, will be responsible for the non-receipt of documents by the bidder.

Address for Correspondence Only

                                      Procurement Coordinator

                                      Ministry of Finance

                                      Procurement Unit

                                    RFG Place 2nd Floor

                                      Road Town, Tortola

                                      British Virgin Islands

                                      Tel: (284) 468-4243/5921

                                      Email: Procurement@gov.vg

A virtual pre-tender meeting is scheduled for Wednesday, 28th June 2023 at 10:00 am local time. All prospective tenderers will be notified of the access code and password prior to the meeting. This will be followed by a site visit.  All prospective tenderers are invited to attend.

SUBMISSION OF TENDERS

Interested tenderers should submit one (1) original and three (3) copies plus one (1) flash drive containing the bidder’s documents.  The original bid should be placed in a sealed envelope and marked “ORIGINAL” and the additional copies placed in another sealed envelope and marked “COPIES”.  Both envelopes should then be placed in an outer envelope and marked “Tender for the Repairs to the Incinerator Building in Pockwood Pond, British Virgin Islands” and addressed to:

The Chairman

Central Tenders Board

Ministry of Finance

Procurement Unit

RFG Place 2nd Floor

Road Town, Tortola

Virgin Islands, VG1110

All tenders must be deposited in the “Tender Box” at the Ministry of Finance (Procurement Unit), RFG Place 2nd Floor,  Road Town, Tortola, Virgin Islands, by the bearer not later than 10:00 a.m. local time on Tuesday, 18th July 2023.  Tenders will not be received after the “Tender Box” is closed.

Tenders will be opened at the Procurement Unit, Ministry of Finance, RFG Place 3rd Floor, Road Town, Tortola 11:00 a.m local time on Tuesday, 18th July 2023.  Tenderers are invited to witness this process via “WebEx”. Tenderers will be provided with the access code and password prior to the opening.

The Government of the Virgin Islands does not bind itself to accept the lowest or any other tender and will not defray any costs incurred by the Tenderer.

Ministry of Finance

Procurement Unit

RFG Place, 2nd Floor

Road Town, Tortola

Virgin Islands