The Government of the Virgin Islands (GOVI or the “Purchaser”) invites tenders for the Supply of Heavy Equipment for the Department of Waste Management, Tortola, British Virgin Islands

SCOPE OF WORKS

Interested local, qualified, experienced companies are invited to submit tenders for the Supply of Heavy Equipment to the Government of the Virgin Islands for use by the Department of Waste Management as outlined below: (Detailed in Appendix A Technical Specification)

1. Lot 1 – Supply of one (1) 20 Ton Excavator
2. Lot 2 – Supply of one (1) 20 Ton Dozer
3. Lot 3 – Supply of one (1) 20 Ton Landfill Compactor

Tenders may submit offers for one, two or all Lots and contracts will be awarded on a Lot-by-Lot basis.

INSTRUCTIONS TO TENDERERS

Tenderers are required to furnish the following:

1. A completed Form of Tender in accordance with Section 3. This form must be completed without alteration to its wording or format, and no substitutes shall be accepted except for the one provided;
2. Technical Proposal in accordance with Section 2.3;
3. Financial Proposal in accordance with Section 2.5;
4. Tenderers will be required to provide proof that the company or individual is in good standing with respect to taxes (payroll and property), duties, social security and national health insurance contributions, company registration, or payments due to the Government of the Virgin Islands.  Certificates of Good Standing must be obtained from the Director of Social Security Board and National Health Insurance, and the Commissioner of Inland Revenue;
5. Tenderers registered as companies in the British Virgin Islands are required to submit a Certificate of Good Standing from the Commercial Registry and a Certificate of Incorporation.
6. Tenderers operating in the British Virgin Islands are required to submit a Trade License (valid for 2024).
7. Foreign companies are to provide a business license or similar supporting documents comparative to this requirement.
8. Any other materials required to be completed and submitted in accordance with the Instructions to Tenderers embodied in these Tender Documents.

Failure on the part of tenderers to enclose the supporting documentation indicated above with each respective tender will render the tender non-responsive on the date of the opening of tenders.

APPLICATION FOR DOCUMENTS

The RFQ will be available from Monday, 29^th July, 2024, on weekdays between 9:00 am to 4:00 p.m. Documents will be sent to Tenderers electronically upon request to procurement@gov.vg with the subject title “Supply of Heavy Equipment for the Department of Waste Management”.  Tenderers are advised that the destination mailbox is NOT automated to send Tenderers an acknowledgment of receipt and delivery of their request by email. Therefore, Tenderers should not assume that their email has been safely received and it is the responsibility of the Tenderer to follow up with the Procurement Coordinator using the contact information below if an acknowledgment of receipt is not received within one (1) day of submission of the e-mail. Under no circumstance will GOVI or the Procurement Unit, Ministry of Finance, be responsible for the non-receipt of documents by the Tenderer.

Address for Correspondence Only

  Ag. Procurement Coordinator

  Ministry of Finance

  Procurement Unit

  RFG Place 2nd Floor

  Road Town, Tortola

  British Virgin Islands

 Tel: (284) 468-4245

  Email: Procurement@gov.vg

A pre-tender meeting will be held virtually via WebEx platform on Wednesday 14^th August, 2024 at 10:00am.   Interested tenderers will be notified of the access code and password prior to the meeting.  This will be followed by a site visit. All prospective tenderers are invited to attend.

The Pre-Tender meeting is not mandatory; however, it is recommended that each Tenderer attend.  Each tenderer must be fully informed regarding all existing and expected conditions and matters relating, which might affect the cost of performance of the Contract.  Failure to fully assess all associated costs, shall not relieve the tenderer of the responsibility to properly evaluate the difficulty or cost of successfully performing the contract.

SUBMISSION OF TENDERS

Interested tenderers should submit one (1) original and three (3) copies plus one (1) flash drive containing the tenderers’ documents.  The original tender should be placed in a sealed envelope and marked “ORIGINAL” and the additional copies placed in another sealed envelope and marked “COPIES”.  Both envelopes should then be placed in an outer envelope and marked “Supply of Heavy Equipment for the Department of Waste Management” and addressed to:

The Chairman

Central Tenders Board

Ministry of Finance

Procurement Unit

RFG Place 2nd Floor

Waterfront Drive

Road Town, Tortola

Virgin Islands, VG1110

All tenders must be deposited in the Tender Box at the Ministry of Finance (Procurement Unit), RFG Place 2^nd Floor,  Road Town, Tortola, British Virgin Islands, by the bearer not later than 10:00 a.m. local time on Tuesday, 3^rd September, 2024.  Tenders will not be received after the Tender Box is closed.

Tenders will be opened on Tuesday, 3^rd September, 2024 at 11:00 a.m. local time at the Ministry of Finance Conference Room, RFG Building, 3^rd Floor, Waterfront Drive, Road Town, Tortola, British Virgin Islands.  Tenderers are invited to witness the opening process via WebEx.  Tenderers will be provided with the access code and password prior to the opening of Tenders.

The Government of the Virgin Islands does not bind itself to accept the lowest or any other tender and will not defray any costs incurred by the Tenderer.

Ministry of Finance

Procurement Unit

RFG Place, 2^nd Floor

Road Town, Tortola

Virgin Islands