Role Summary

The successful applicant will assist with the Department’s administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Department’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Serve as personal assistant to the Permanent Secretary.
7. Manage the Permanent Secretary’s diary and make appointments to ensure their timetable is manageable and well organized.
8. Assist with the administrative needs of the Governor’s Group by completing tasks such as drafting correspondences, speeches, Cabinet papers, reports and coordinate and attend meetings for the Permanent Secretary.
9. Manage the workflow of projects and assignments to ensure timely completion and accurately reports on progress.
10. Assist with the coordination of activities of visiting officials to ensure their visit is well organized and productive.
11. Maintain communication with local, regional and international agencies in order to facilitate effective information flow.
12. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Five (5) years related experience
• Excellent knowledge of Government structure, policies and procedures
• Excellent oral and written communication skills
• Sound knowledge of relevant accounting applications
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure