Internal Position No.: 
JR 25 of 2021


1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Perform clerical and data entry functions. 
3. Update and maintain information on computer systems, databases and spreadsheets and in archives. 
4. Assist in processing paperwork, gathering information and verifying data. 
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service. 
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference. 
8. Assist with the preparation of meetings and presentation materials. 
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment. 
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department. 
11. Assist with records management, organisation and retrieval of documents.  
12. Assist with the performance of accounting functions within the Department.
13. Perform any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department

Skills and Competencies

High School diploma or equivalent 
Three (3) years working experience  
Valid BVI driver’s licence (if required)
Sound knowledge of Government structure, policies and procedures  
Sound knowledge of the use of standard office equipment  
Working knowledge of relevant computer software applications  
Sound knowledge of general office procedures  
Sound time management and organizational skills    
Sound oral and written communication skills  
Sound interpersonal skills and ability to work is a team player 
Closing Date: 
Monday, 26 April 2021
Vacancy Listing: