A building specially designed or adapted for the low-cost storage and maintenance of semi-current records pending their ultimate destruction or transfer to an Archives repository.
Records created in the course of an organization's business transactions are a vitally important asset. They provide authentic and reliable evidence of those transactions. This integrity is of instant value to the creating department in managing its own affairs and for accountability - to auditors, shareholders and to the public. No government or organization can possess a collective memory and operate effectively without the practice of efficient record keeping.
In more recent times referred to as RIM (Records and Information Management), it is that area of general administrative management concerned with achieving economy and efficiency in the creation, maintenance, use and disposal of records of an organisation; and making the information contained in those records available in support of the business of that organisation.
A document is a unit of recorded information. It becomes a record when it is used in pursuance of legal obligations or in the transaction of business.
A record, in archival terms, is a document regardless of form or medium created, maintained and used by an organization, or individual in pursuance of legal obligations or in the transaction of business, of which it forms a part or provides evidence.