The Department of Disaster Management's (DDM) website has an extensive publications list with hazard specific brochures. Print copies of the hazard brochures can also be collected from DDM's office in MacNamara.
The Department of Disaster Management DDM) recongnises that volunteerism is one of oldest response mechanisms used in disaster situations and in the immediate aftermath of a disaster, hence the spearheading of an online initiative. It is also recognised that the first response, both spontaneous and organised, generally comes from local communities. As such vlounteers constitute a very important resource to to the disaster management mechanism in Virgin Islands.
The VI Volunteer Programme Open to all domiciled residents of the Virgin Islands and those visitingn our island for 6 months or more. To be eligible for active memebership, persons should be between 18-50 years old,n possess a community spirit and be committed to using his or her ablilities to enhance disaster management in the Virgin Islands.
The online Registry can be accessed via the Department's website at www.bviddm.comor directly using the link http://126.96.36.199/BVIVolunteers/. Persons interesting in becoming part of the volunteer Registry and who are not able to access the online registration can contact Cecil Jeffrey, Community Relations Officer at 468-4200.
Oil spills occurring on land should be reported to the Conservation and Fisheries Department and the Royal Virgin Islands Police Force.
The sirens located throughout the BVI form part of the Territory's Early Warning System. Sirens are designed for outdoor use, therefore they are largely heard by persons who are outdoors when they sounded. The national Siren System and National Emergency Brodcast System are tested at 2:00 p.m. on the fourth Friday of every month. As a part of the test, the public is asked to tune into ZBVI, ZROD, ZKING or ZCCR for test messages from the Department of Disaster Management.
The public is not expected to react once the siren is sounded, as this is only a test. However, some schools routinely use the opportunity to conduct their emergency drills with students evacuating school premises as they woukd in the event of an actual hazard event.
It is easy to differentiate between the testing of the siren and when they are sounded for an actual emergency, For the monthly test, the sirens emit short audio burst but in real emergency, the sound would be continuous.
Business Continuity is more than just "disaster recovery"b it is about prevention of loss, and preparing of loss, and preparing or disruptive incidents that may cripple an organization's functionality which may lead to the temporary or permanent business closure. A Business Continuity Management Survey conducted in 2013 in association with the British standards Institution (BSI) indicated that the average cost to manage in UK organizations that were asffected by the snow of early 2013 was approximately US $80,000. The most common effects of this disruption were staff being unable to report to work due to travel difficulties or closures in school/ childcare, and business meeting cancelled. A Business Continuity Plan can help can help when faced with these kinds of distruption. Business Sector Plan templates are available on the Department's website at www.bviddm.com
The Department of Disaster Management offers training in Business Continuity and Recovery Planning to local business. The H.Lavity Stoutt Community College also offers annual training in Business Continuity Management.
The Hazard Vulnerability Assessment Report primarily assesses the "susceptibility" of an area to a hazard. When sufficient information is available on the intensity and likelihood of such an event occurring, an indication of the level of "risk" is provided and recommendations are documented to guide angle of ut and to help reduce level of risk as much as poissible. The information provided in the hazard Vulnerability Assessment Report is as inclusive as possible enabling individuals to Validate their own assesment.
This report contains high level assessments of hazards relating to some natural or man-made events that man-made events that may affect this property. The report is based on geological mapping and scientific models. The report does not replace a site investigation or an emegineering report. The purpose of the hazard report is to provide a better understanding of the hazrads that may affect a property.
HVAs can be requested by Planning Authority, the Town and Country Planning Department or individual. Applicants can collect a form from the DDM office in MacNamara or download the Application Form from DDM's website (http://bviddm.com/document-center/HVA%20Form.pdf)
The cost for private development is US$75.00 and $250.00 for commercial development. The report will be completed within four (4 weeks) of submittal to the DDM. If further time is needed due to insufficient information or other defined reasons, the applicant will be contacted. For further information, please contact the Senior Technical Planning Manager at (284) 468-4200.
The National Disaster Management Plan (NDMP) is a framework that promotes centralized coordination, control and effective collaboration in preparing for and providing immediate responses to the impact of Various hazards. The NDMP addresses the short and long term objectives of the National Emergency Organization (NEO), It is continuously strengthened and expand in its scope, content, memebership composition, administrative and policy guidelines, rescue, relief and recovery procedures, and in Regional and International relationships with similar organizations.
The NDMP has six (6) main parts.
- Base Plan (BP)
- Reponse Function Annexes (RF)
- Support Function Annexes (SF)
- Hazard Incident Annexes (HI)
- Specific Plans Annexes (SP)
- Mutual Aid Agreements Annexes (MA)
Simulation exercises are held frequeently to test the National Disaster Management Plan and the associated Annexes (MA)
The National Emergency Operations Centre (NEOC) is the designated administrative hub of national disaster management mechanism in the Virgin Islands. It provides the centralized coordination and control of emergency or disaster response and relief mechanisms on a 24 hour basis.
DDM serves as the overall coodinating agency to ensure implementation of the policied and plans that have been set by National Disaster Management Council. DDM maintains the office in a state of rediness for the activatiion on the NEOC at short notice. The activation of the NEOC requires a significant change in roles and responsibilites among DDM staff. Guidelines have been developed and tested which allows for a smooth transition.
The national Disaster Management Council is an inter-instituional umbrella organization that has the mandate for the work done by the Department of Disaster Management. Policies or new projects proposed by the NDMC must be presented by the chairman to the Cabinet for approval.
The National Disaster Management Cocuncil (NDMC) is organizated into Committees. Each Committee is expected to have its ownsub-plan, which becomes part of the Natinal Disaster Management Plan. The NDMC meets annully in June to review reports and work programmes and make recommendations to government regarding disaster management.
The following persons are eligible to be claimants of the Fund for the types of relief assistance indicated below:
- Individuals losing accommodations or possessions
- Persons whose homes are badly damaged by the event
- Self employed individuals who have suffered direct loss of livelihood and whose Insurance Agency does not cover loss from such events
- Person who have been evacuated
- Non-Profit Organisations
Relief assistance may take the following forms:
- food relief
- shelter or emergency accommodation grant
- material or equipment for livelihood such as in Fisheries and Agriculture
- medical assistance
- financial grants
A completed copy of the Emergency Relief and Assistance Form must first be submitted to the Department of Disaster Management within two weeks of the disaster/emergency. Attach to the form any relevant pictures/detailed reports and insurance documents pertaining to the incident. Once verified by the Department of Disaster Management, the claim will be forwarded to the Ministry of Finance for further processing.
In processing claims, the Ministry of Finance shall seek the advice of the Fund Committee. Advice may be sought from the Attorney General's Chambers if necessary. Final decisions will be communicated to the claimant by the Ministry of Finance.