Senior Legal Executive Officer (INTERNAL REASSIGNMENT)

Submitted by on 6 December 2019 - 12:50pm
Internal Position No.: 
JR 8 of 2019
Department: 
Attorney General’s Chambers

Responsibilities

  1. Dispatch documents within fifteen minutes upon request by assigned Counsel, Assistant Secretary and Attorney General.
  2. Proofread all documents before dispatch for accuracy.
  3. Draft letters, memoranda and standard documents within one hour as assigned with 99% accuracy.
  4. Draft legal documents within one hour upon the instruction of assigned Counsel.
  5. Receive calls for assigned Counsel and take messages as necessary.
  6. Liaise with clients/counsel (private firms) within two minutes upon request by assigned Counsel, Assistant Secretary and Attorney General.
  7. Schedule appointments and Organise meetings and events, within five minutes upon request by assigned Counsel.
  8. Prepare minutes of meeting within one day upon request by assigned Counsel.
  9. Send emails within five minutes upon request by assigned Counsel, Assistant Secretary and Attorney General.
  10. Scan and keep electronic copies of correspondences in Counsel’s folder within two minutes upon request by assigned Counsel and Assistant Secretary.
  11. Organise and Maintain records relevant to specific departments such as incoming and outgoing correspondences on a daily basis.
  12. Organise and maintain records of general flimsy and assigned Counsel’s flimsy.
  13. Acknowledge receipt of all matters assigned by the Attorney General to assigned Counsel within five minutes, via emails.

Court Matters

  1. Prepare bundles for Court within two hours upon request by assigned Counsel.
  2. Organise and maintain electronic database spreadsheet along with case files relevant to Company Restoration on a daily basis.
  3. Organise and maintain Court files and assigned Counsel’s Court diary on a daily basis.
  4. Ensure that court documents are filed within one hour upon instruction by assigned Counsel.
  5. Assist assigned Counsel with the sourcing of legislation and other paraphernalia, as it relates to court matters, within five minutes upon instruction by said Counsel.
  6. Accept and receive service of court documents from private law firms/organisations in the absence of the case manager.

Other Duties:

  1. Assist with reception duties in the absence of the Office Generalist/Messenger.
  2. Render assistance to the Attorney General in the absence of the Assistant Secretary.
  3. Assist with coordinating social office events upon request by Assistant Secretary.
  4. Render technical assistance (computer/printer issues) to members of staff on a daily basis.

Preferred Skills/Competencies

  • Sound knowledge of Government’s structure, policies and procedures,
  • Sound knowledge of the use of standard office equipment (Manual Binding Machine, photocopier, Scanner etc.)
  • Working knowledge of relevant computer software applications
  • Sound interpersonal and organisational skills
  • Sound oral and written communication Skills
  • Ability to work well under pressure
  • Sound supervisory skills
 
Closing Date: 
Friday, 20 December 2019
Vacancy Listing: 
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