Internal Position No.: 
82/2015

ROLE SUMMARY
The successful applicant will provide assistance to the Director to ensure all relevant human resources related matters within the Unit are handled.

MAIN RESPONSIBILITIES
1. Assist with ensuring the smooth and efficient operation of the Human Resources Unit through management of daily operations and supervision of assigned staff.
2. Draft relevant correspondence and reports ensuring a quick turnaround and proof-read various documents ensuring accuracy.
3. Administer and maintain systems ensuring security of confidential personnel data.
4. Provide up-to-date advice on HR related matters, procedures and regulations, to help staff carry out their daily operations.
5. Schedule, organise and prepare material and minute departmental meetings to ensure accurate and timely preparation of documentation.
6. Assist with maintaining the electronic database of existing employees' profile using the payroll system.
7. Ensure all secretarial duties are performed for the Director including scheduling and managing the diary, participate in staff meeting and seminars.
8. Manage the workflow of projects to ensure timely completion and accurately report on progress.
9. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.

BEHAVIOURAL COMPETENCIES
1. Manage self to model behaviour in meeting departmental standards
2. Manage your own resources and professional development
3. Provide leadership in area of responsibility
4. Develop the trust and support of colleagues, stakeholders and line managers
5. Lead, plan and implement change

WORKING CONDITIONS/ ENVIRONMENTAL FACTORS
Normal office environment Fieldwork Occasional extended working hours

MINIMUM QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s Degree in Human Resources Management, Business Administration/Management, Public Administration or related field
  • Three (3) to five (5) years related experience with experience as a personal assistant to a senior manager
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of JD Edwards Accounting Software
  • Excellent oral and written communication skills
  • Good knowledge of the use of standard office equipment and computer applications
  • Excellent analytical and decision-making skills
  • Excellent interpersonal and organisational skills
  • Ability to work well under pressure
Closing Date: 
Friday, 14 August 2015
Vacancy Listing: