ROLE SUMMARY

The successful applicant will perform court related clerical duties in an efficient and competent manner to ensure a professional customer service is provided.

MAIN RESPONSIBILITIES

1. Prepare court lists for the Magistrate and ensure necessary files listed for hearings are properly routed to facilitate court preparation.
2. Schedule Court sittings and prepare court room for Court sittings to facilitate court preparation.
3. Maintain an attendance register for jurors attending each sitting of Court.
4. Affirm oath of witness before the comments of testimonies.
5. Attend Court sittings and prepare brief notes for each hearing to ensure preparation is adequate and records are kept.
6. Gather information from Court hearings and other sources to prepare court related documents.
7. Tag, log and secure exhibits.
8. Circulate Notices of Hearing to relevant attorneys to ensure timely preparation for hearings.
9. Update and input court files into JEMS to ensure information is recorded.
10. Handle Lawyer’s queries and assist them with files to ensure all queries are responded to in a professional and timely manner.
11. Liaise with all parties involved in Court hearings to ensure preparation for court sittings.

MINIMUM QUALIFICATIONS AND EXPERIENCE 

• High School Diploma or equivalent
• Two (2) years’ experience in a related area
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of the use of standard office equipment and computer applications
• Sound organisational and time management skills
• Sound oral and written communication skills
• Sound interpersonal skills and the ability to work as a team player
• Ability to work well under pressure
• Ability to work with minimum supervision