ROLE SUMMARY
The successful applicant will perform administrative and secretarial services in a timely and professional manner.

MAIN RESPONSIBILITIES
1. Provide professional frontline service to clients.
2. Conduct research and prepare periodic reports to the department for management purposes.
3. Draft and type correspondence and proof-read various documents ensuring accuracy.
4. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
5. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.
7. Provide full administrative support to the Ministry/Department.
8. Serve as personal assistant to the Magistrates.
9. Develop and maintain a cordial working relationship with Attorneys, public and other public officers to ensure a pleasant working environment within the department.
10. Assist in supervising the functions of the Court Clerks and Messengers and ensure the necessary warrants are issued.
11. Assist with the preparation of quasi applications as may be directed and assist the Court Manager in the preparation of the department’s annual budget.
12. Assist with the performance of the human resources functions.
13. Liaise with the senior magistrate/magistrate as pertaining to court processes.
14. Perform any other related duties as required by Supervisor or any senior officer in order to contribute to the effectiveness and efficiency of the Department.

BEHAVIOURAL COMPETENCIES
1. Manage your own resources and professional development
2. Manage self to model behaviour in meeting organisational standards
3. Manage your time effectively
4. Provide leadership in your area of responsibility
5. Develop the trust and support of colleagues and stakeholders

WORKING CONDITIONS/ ENVIRONMENTAL FACTORS
Normal Office Environment

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field Three (3) years working experience in a related field
• Good knowledge of Government structure, policies and procedures
• Good oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Good analytical and decision-making skills
• Good interpersonal and organisational skills
• Ability to work well under pressure
• Good supervisory and management skills