Developing and adopting appropriate standards of training, evaluation and certification for Virgin Islands seafarers and on-shore staff in accordance with the respective needs of international and domestic shipping and the BVI maritime industry; and providing timely, accurate and appropriate information and advice to the Government, public and private sector organizations and the general public.

Process

REGISTRATION

Step 1: Customer submits filled-out form(s) and required documents to cashier or front desk staff.

Step 2: The form(s) are verified for completeness and accuracy using a standardized checklist. If the form(s) and documents are NOT in order, customer has to make the necessary corrections and resubmit to be checked for completeness and accuracy. If the form(s) IS in order, the forms and documents are stamped, the fee is received from the customer and a receipt is given. 

Step 3: Customers are notified of the process and/or of issues and make corrections.

Step 4: If it is NOT a commercial vessel, vessel name is checked in Fleet Management System (FMS) to avoid duplicate use. If it IS a commercial vessel, the Chief Marine Surveyor is informed and awaits approval for “flag-in”.

Step 5: If ‘flag-in” is NOT approved, the customer is notified and/or of issues and make corrections. If “flag-in” IS approved, vessel name is checked in Fleet Management System (FMS) to avoid duplicate use.

Step 6: If the name is NOT available, the customer is notified and/or of issues and make corrections. If the name IS available, Marine Surveyor surveys, measures and records particulars of the vessel for registration.

Step 7: If vessel did NOT PASS survey (inspection), the customer is notified and/or of issues and make corrections. If vessel PASSED survey (inspection), the customer is issued a “Certificate of Survey” and a “Tonnage Certificate”.

Step 8: If it is NOT a pleasure vessel, additional required documents are supplied, (Certificate of Incorporation, Builder’s Certificate, Bill of Sales, etc.). If it IS a pleasure vessel, customer equips the vessel with a Safety Matrix in accordance with one prepared by the Registry. Additional required documents are then supplied. When all documents are received and in order the vessel is given an “Official Number” for identification. Customers are then notified of the progress and/or issues and makes corrections.

Step 9: If the Registrar is NOT satisfied the vessel is eligible to register, Customers are notified of the progress and/or issues and makes corrections. If the Registrar IS satisfied the vessel is eligible to register, a “Carving and Marking Note” is issued instructing how to carve or mark vessel information on the vessel and then the “Carving and Marking Note” is returned.

Step 10: If all fees have NOT been paid, additional fees will be collected and a receipt is given to the customer. After all fees ARE collected and paid, the FMS is updated with vessel’s nationality, owner, description and tonnage.

Step 11: The vessel is then formally registered and a “Certificate of Registry” is issued to the customer.

 

RENEWAL

Step 1: Fleet Management System (FMS) is routinely accessed to identify vessels due to renewal.

Step 2: Customers are sent the renewal application form that the FMS generates

Step 3: Customer submits filled-out form(s) and required documents to cashier or front desk staff.

Step 4: The form(s) are verified for completeness and accuracy using a standardized checklist. If the form(s) and documents are NOT in order, customer has to make the necessary corrections and resubmit to be checked for completeness and accuracy. If the form(s) IS in order, the forms and documents are stamped, the fee is received from the customer and a receipt is given. 

Step 5: If details are NOT the same, the changes are processed. After all changes ARE processed, registration is renewed and the FMS is updated.

Step 6: The vessel is formally registered and a “Certificate of Registry” is issued to the customer.

Supporting Documents

o Copy of Passport

o Three passport-size photographs

o Recommendation

o Record of sea service o Medical fitness certificate

o Two signatures

Method of Applying

In Person, Email, Telephone

Turn Around Time

1 - 3 Business Days

Additional Notes

WHAT CAN WE REGISTER

What is the difference between Category 1 and 2 Shipping Registers?

Category 1 Administrations operate large international registers and may register ships of unlimited tonnage, type and length.

Category 2 Administrations can register commercial ships of up to 150 gross tons (GRT) and pleasure vessels, that is, those not operated commercially of up to 400 GRT (pleasure vessels, by definition, refer to ships used for sport or pleasure, which are not operated commercial).

We do not register:

  • Vessels over 20 years
  • Vessels belonging to non-qualifying owners (see Who Can Register)
  • Vessels that the Registry does not consider safe or which are a risk for pollution
  • Vessels that would endanger the safety, health and welfare of officers, crew or passengers
  • Vessels that the Registry consider high risk to be used for criminal purposes
  • If Registration would be detrimental to the interests of the Virgin Islands or international shipping
 

Department Contact Information

Virgin Islands Shipping Registry

Sebastian’s Building, Third Floor
Administration Drive
P.O. Box 4751
Road Town, Tortola
Virgin Islands (British) VG1110

Business Hours:

Monday - Friday  
8:30 a.m. to 4:30 p.m.

Email Address: vishipping@gov.vg

Telephone: 1(284) 468-2902
Fax: 1(284) 468-2913

Physical Map Location: